Cytokinetics is a late-stage, specialty cardiovascular biopharmaceutical company focused on discovering, developing and commercializing first-in-class muscle activators and next-in-class muscle inhibitors as potential treatments for debilitating diseases in which cardiac muscle performance is compromised. As a leader in muscle biology and the mechanics of muscle performance, the company is developing small molecule drug candidates specifically engineered to impact myocardial muscle function and contractility.

Cytokinetics (Italy) S.rl. is seeking an experienced and energetic Administrative / Office Assistant to join their newly created and growing Italian team. Reporting directly to the General Manager Italy, the candidate will support the team by managing relevant business administrative processes, critical internal and external meetings and events, and will be the key contact for the Milan based office, in combination with options to work remotely.

Operating within a regulated pharmaceutical environment, the role supports governance, compliance, and business continuity through professional coordination of executive activities, facilities management, and stakeholder engagement.

ROLE RESPONSIBILITIES

• Manage critical business administrative processes, including:
  • Vendor, contract, purchase order (PO), and invoice management in internal systems, in collaboration with the Finance team.
  • Manage invoice tracking versus budgets, and accruals.
  • Contract management with external parties in close collaboration with the Legal   department, including an audit-proof filing system.
• Plan and organize team meetings and internal events, including venue selection, agency/vendor contracting, and ensuring fun and engaging team-building elements. Ensure follow-up on action items post-meeting.
• Basic project management for external events (e.g. booking meetings, venues, logistics and vendor management) involving healthcare professionals (HCPs), such as congresses, symposia, educational events and expert meetings, in close collaboration with Commercial and Medical Affairs teams.
• Assist People Managers with onboarding new team members by organizing workplaces and IT equipment. Introducing new colleagues to relevant business processes and systems
• Act as a point of contact for all Italian Cytokinetics Employees for all relevant HR stuff
• Interact with EU functions in Zug such as Finance, HR, Legal, Regulatory & Compliance to ensure business continuity and compliance in Rules and Regulations.
• Coordinate roll-out, training and documentation of company SOPs.
• Perform general office duties such as answering phones, handling correspondence, and filing documents.
• Provide comprehensive PA and administrative support to the senior leaders based in Cytokinetics Italy office such as the General Manager, Medical Director and Commercial Director.
• Meeting coordination and project management support for the GM Italy.
• Be onsite at the Milan based Cytokinetics office 3 days a week as part of a functioning hybrid work environment for the team.

REQUIRED QUALIFICATIONS

• Minimum of 4 years of experience in managing business processes in the healthcare and/or pharmaceutical industry sector.
• Proven track record of supporting senior management and broader teams in a hands-on, start-up-like environment.
• Solid knowledge and understanding of the Italian pharmaceutical compliance regulations.
• Exceptional multitasking and prioritization skills, with the ability to perform efficiently under pressure.
• Advanced proficiency with relevant office software applications and company administration/finance as well as contract management systems.
• Excellent interpersonal and organizational skills with self-confidence in building positive, productive working relationships across all levels.
• Outstanding written and oral communication skills in both Italian and English.
• Demonstrated project management experience, with strong planning and cross-functional coordination abilities.
• Highly structured, organized, efficient, solution-focused way of working and communicating.
• A self-starter with uncompromised personal integrity and reliability, who embodies the company’s ethical standards, professionalism, and core values.
• A committed ambassador of Cytokinetics core values.

#LI-HYBRID

Our employees come from different backgrounds, and we celebrate those differences. We are looking for the best candidates for our open roles, but do not expect applicants to meet every qualification in order to be considered. If you are excited about what you could accomplish at Cytokinetics and believe you can add value to our team, we would love to hear from you.

Please review our General Data Protection Regulation (GDPR) policy PRIOR to applying.

Our passion is anchored in robust scientific thinking, grounded in integrity and critical thinking. We keep the patient front and center in all we do – all actions and decisions are in service of the patient and their caregivers. We champion integrity, ethics, doing the right thing, and being our best selves.

Fraud Warning: How to Identify Impersonated Cytokinetics Job Postings and Offers

Recently, there have been fraudulent employment offers being sent to candidates on behalf of Cytokinetics. Please be advised that all legitimate offers from Cytokinetics will come directly from our official email domain (Cytokinetics.com) and will only be made after completing a formal interview process.

Here are some ways to check for authenticity:

• We do not conduct job interviews through non-standard text messaging applications
• We will never request personal information such as banking details until after an official offer has been accepted and verified
• We will never request that you purchase equipment or other items when interviewing or hiring
• If you are unsure about the authenticity of an offer, or if you receive any suspicious communication, please contact us directly at talentacquisition@cytokinetics.com

Please visit our website at: www.cytokinetics.com

Cytokinetics is an Equal Opportunity Employer